Health, Safety & Environmental Administrator

Job Title 

EHS Administrator

Location  

Alfreton

About Us

Transvac is a world leader in providing innovative, custom-designed Ejector systems for the process industries. With 50+ years of experience and thousands of Ejectors supplied, we have built a strong reputation backed by a comprehensive list of worldwide references across various industries, including energy, oil & gas, water, chemicals, food, and pharmaceuticals.

Job Summary

To provide administrative and coordination support to the Health and Safety officer, ensuring compliance with health, safety, and environmental (HSE) policies, procedures, and legal requirements.

Responsibilities

Administrative Support

• Maintain and update health and safety records, databases, and filing systems
• Prepare and distribute H&S documentation, reports, and correspondence
• Schedule meetings, training sessions, and site inspections
• Take minutes at H&S meetings and track action items
• Test fire alarms, lighting and extinguishers.
• Check First aid box supplies.

Compliance & Documentation

• Assist with risk assessments, method statements, and safe systems of work
• Monitor and log incidents, near misses, and accidents
• Support audits, inspections, and regulatory reporting requirements
• Ensure policies and procedures are current and accessible

Training & Communication

• Help coordinate health and safety training and induction records
• Track certification and refresher training deadlines
• Communicate H&S updates to staff and contractors

Data & Reporting

• Help with H&S data (accidents, KPIs, trends)
• Help maintain contractor and supplier compliance records

General Support

• Support wellbeing initiatives and safety campaigns
• Assist the H&S Officer with ad-hoc tasks

Basic Qualifications

Essential

• Strong administrative and organisational skills
• High attention to detail and confidentiality
• Good written and verbal communication skills
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Ability to prioritise and manage multiple tasks

Desirable

• Previous experience in a health and safety or compliance role
• Knowledge of H&S legislation (e.g. HSE, COSHH, RIDDOR – or local equivalents)
• Experience using H&S management systems or databases
• Relevant H&S qualification (e.g. NEBOSH, IOSH – or working towards)

Travel & Work Arrangements/Requirements

Fully site based

Part-time - 09:30-14:30 Mon-Fri

What we Offer

• Holiday entitlement
• Pension scheme
• Medical Cash Plan Cover
• Death in Service Benefit
• Electric Car Scheme
• 10% of salary in shares after 1 year of employment
• Employee Assistance Program
• Comprehensive product training and full internal support.