Shipping and Receiving Specialist

Shipping and Receiving Specialist

Location  

Gliwice, Poland

 About Us

ILC Dover is a global engineering company headquartered in the United States, specializing in the design and production of advanced flexible material solutions. Its products are used in industries such as:

• Aerospace – including space suits for NASA,
• Biopharma – sterile production systems for pharmaceuticals,
• Personal protection – filtration and protective systems.

In Poland, the company operates as ILC Dover Poland Sp. z o.o., based in Gliwice. The subsidiary was established in 2022 and focuses on the production of packaging, medical devices, and research and development activities.

ILC Dover is part of the Ingersoll Rand family, a global leader in industrial technologies. This affiliation provides access to a broad technological base, innovative solutions, and international operational support.

 Job Summary

We are seeking a detail-oriented and organized Logistics and Warehouse Specialist to join our team. In this role, you will be responsible for managing the flow of goods in and out of the warehouse, ensuring accurate documentation, and maintaining inventory records in ERP/WMS systems. You will collaborate with courier and transport companies, handle shipping and receiving tasks, and help maintain a clean and efficient logistics area. The ideal candidate has experience in logistics or warehousing, is proficient with warehouse systems and scanning equipment, and demonstrates strong organizational skills. Forklift certification and English language proficiency are considered assets, especially in our international work environment.

Responsibilities

•          Receiving deliveries of goods and materials.
•          Verifying deliveries against documentation (quantity, quality, condition).
•          Preparing and packing shipments for dispatch.
•          Creating shipping documents (waybills, invoices, labels).
•          Coordinating with courier and transport companies.
•          Maintaining warehouse records and updating ERP/WMS systems.
•          Keeping the receiving and shipping areas organized and clean.
•          Reporting damages, shortages, or discrepancies.

 Basic Qualifications

• Experience in logistics, warehousing, or freight forwarding.
• Familiarity with warehouse management systems.
• Ability to operate scanners and computers.
• Good organizational skills and attention to detail.
• English proficiency often required (especially in international companies).
• Forklift license (a plus).

 Travel & Work Arrangements/Requirements

Fully site based.

 Key Competencies

•          Attention to Detail – Accuracy in verifying deliveries, preparing shipments, and maintaining inventory records.
•          Organizational Skills – Ability to manage multiple tasks efficiently, including shipping schedules and warehouse documentation.
•          Technical Proficiency – Familiarity with ERP/WMS systems, scanners, and basic computer tools.
•          Communication Skills – Clear communication with internal teams and external logistics partners.
•          Problem-Solving – Ability to identify and report discrepancies, damages, or shortages effectively.
•          Team Collaboration – Working well with warehouse staff, couriers, and other departments.
•          Adaptability – Flexibility in handling dynamic logistics environments and unexpected challenges.

What we Offer

• An opportunity to work in a global company that operates according to the highest international standards of quality, safety, and innovation.
• A dynamic and inclusive work environment that values diversity, collaboration, and continuous development.
• Co-financing of life insurance, giving you and your loved ones additional peace of mind.

#LI-MT1