Fleet and Operations Coordinator

Job Summary

Operations Coordinator is responsible for providing centralized procurement, supplier administration, vehicle fleet administration, and operational support services across the business. The role serves as a key liaison between service teams, suppliers, finance, and internal departments to ensure efficient administration, accurate system data, timely procurement processing, and exceptional customer service delivery.

The position supports operational excellence by managing procurement activities, supplier accounts, fleet administration, reporting, contract support, and continuous improvement initiatives while ensuring compliance with company policies.

Responsibilities

• Raise and manage non-service-related purchase requisitions and purchase orders.
• Process Goods Received Notes (GRNs).
• Verify supporting documents prior to submission for payment.
• Follow up on supplier invoices, payment queries and account reconciliations.
• Liaise with suppliers and internal stakeholders to resolve outstanding issues.

• Submit and manage vendor registrations and approvals.
• Provide end-to-end administrative support for vehicle fleet, rental and service management activities.
• Coordinate requests, contract amendments, equipment replacements, service activations, renewals and terminations
• Monitor requests and ensure completion within agreed service levels.
• Coordinate service bookings and communicate progress updates.

Basic Qualifications & Work Experience

• Grade 12 / Matric (Essential)
• Diploma or Certificate in Business Administration, Supply Chain, Procurement, Customer Service or related field advantageous.
• ERP: Syspro, Jagger, Oracle, Siebel, Fieldmotion and Coupa.
• Experience managing customer contracts, supplier accounts and service administration.
• Experience within industrial equipment, fleet management, rental operations or service environments will be advantageous.

Travel & Work Arrangements/Requirements

Fully site based

Key Competencies

• Syspro, Jagger, Oracle, Siebel, Fieldmotion, Coupa
• Procurement and purchasing processes
• Accounts payable administration
• Contract administration
• Workflow and case management
• Reporting and data analysis
• Customer service management
• SLA monitoring and performance tracking

What we Offer

• Our benefits – Pension Fund, Medical Aid